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Students’ Corner

STUDENTS’ CORNER

  1. A candidate willing to enroll for a post graduate Diploma, Masters or Doctorate degree of the University of Abuja shall apply by the provisional admission through the SPGS.
  2. Application for postgraduate studies shall be made online.
  3. All candidate shall supply the list of three academic referees.
  4. Candidate seeking admission for post graduate studies must in addition fulfill the general university basic requirements including English language and mathematics where applicable.
  5. The SPGS shall forward the application of each candidate to the department through Dean of relevant faculties for consideration and recommendation.
  6. The Department through the faculty/academic board shall forward a recommended list of candidates along with a provisional list of supervisors in each case to the board of the PGS.
  7. Neither the PGS nor the university senate shall be obliged to give reason for the rejecting the candidature of any applicant for post graduate studies.
  8. First class graduate of the University of Abuja shall be considered for an M.Phil/Ph.D

Admission; 3rd class +PGD qualifies an applicant for admission and a minimum of CGPA of 3.5 is required for a straight Ph.D. admission.

  1. Upon acceptance of the offer of provisional admission, each candidate shall be given a six-month provisional registration period by the SPGS.
  2. Tuition and other fees shall, except where exemption has been granted by the university, be payable by all candidate provisionally registered for postgraduate studies at rate proscribe from time to time by the university.
  3. All admitted students including staff-in training must pay acceptance and publication fee during registration and statement of result at the point of graduation.
  4. At the end of every semester, departments shall apply through the faculty postgraduate and SPGS Boards to the senate for confirmation of the admission and approval of supervisory committee of candidates.
  5. For a student to retain his/her residency and remain a bona fide postgraduate student, he/she shall register with the SPGS at the beginning of every academic session until examined on project/ dissertation/ thesis and has submitted copies of hard-bound projects/dissertation/ thesis and earn the completion of regulations certificate (CRC) of the university.
  6. A student shall be deemed to have fully registered only after:
  7. Undergoing the required verification/ screening (1st year only).
  8. Payment of prescribed fees (except where exempted)
  9. Completion of course registration online and the Departments/Faculties and Institutes.
  10. Completion and submission of documents to the SPGS and Departments.
  11. Violation of the registration regulations shall attract a penalty fee to be determined by the SPGS from time to time.
  12. The official period of registration for new student commences from the date captured in the admission letter to the date of matriculation. Failure to register within this period such student shall be deemed to have forfeit the admission.
  13. The office period of registration for returning students starts from the commencement date of the session to the closing date of late registration in the approved academic calendar. Failure to register within this period, such student shall be deemed to have lost the session.
  14. Matriculation date of every academic session shall mark as the official period of commencement of residency of new students.
  15. For all professional postgraduate programmes, a candidate must be registered with the relevant professional Agency/Council or Board e.g. COREN, VCN, MDCN, PCN etc.
  16. Documents required for Screening Exercise having been considered for Admission are;
  • Admission Letter
  • Acceptance Fee Payment
  • Originals of O'Level 1st Degre, 2nd Degree and other Qualifications
  • NYSC Certificate or Excemption
  • Birth Certificate
  • Recent Passport Photographs
  1. Candidates may apply for extension of registration not later than three (3) calendar months before the expiration of their current registration. When the registration lapses, the candidate will be deemed to have withdrawn.
  2. In event of a staff-in-training exceeding the initial period of his/her study, he/she shall apply for extensions of waiver of fees (for staff) from the vice chancellor or he/she commence paying the relevant fees.
  3. A PG student may (if justified) benefit from two extensions of 12 month each for Ph.D studies. Masters’ students however limited to 2 extensions of 12 and 6 months for 1st and 2nd extensions respectively.
  4. Requests for extension are to be considered at the corresponding Faculties and recommendations forwarded to the PGS board.
  5. Guideline for consideration and approval of Extension requests:
  6. Applicants who have completed course work, research & draft write-up Approve
  7. Staff in training (must attach prove of waiver from CV or fee payment) Approve

III.           Applicants yet to achieve 50% of research work not to be considered.

  1. Other cases are to be on the merit of the case.
  1. At any time during the course of the postgraduate study, senate shall, upon a request by the department, Faculty Postgraduate student board and SPGS Boards, authorize the Dean of the SPGS to remove from the register the name of any student whose progress is considered unsatisfactory.
  2. A student’s name may also be removed from the registration for non-payment of fees, expiration of period of study, non-registration for a session (2 weeks at beginning of session allowed for regular and 4 weeks late registration) or for failure to observe such regulations governing discipline within the university as may be in force. Once removed from the register, a student’s name may be restored only with the consent of senate.
  1. Each candidate shall be expected to pass all prescribed written examinations before presenting his/her project report/ thesis/ dissertation for examination.
  2. Where applicable a 3-tier course structure shall be observed for postgraduate programmes viz.: core departmental; core specialization//option courses and Electives (to be determined by the supervisory committee). The corresponding Department/unit shall determine which of its course are core/specialization, or optional or electives.
  3. Course work, which will be examined and graded, shall be mandatory at masters and doctoral level.
  4. Course at the doctoral level (maximum 10 credit units per semester) shall normally be (but not excusive) to areas of advanced research pt methodology, data management and analysis, research concepts, informatics as well as advanced computing.
  5. Each candidate shall normally be expected to pass all prescribed written examinations before presenting his/her project/ thesis/ dissertation for examination.
  6. Each department shall conduct course work examinations in accordance with the senate approved postgraduate calendar.

Furthermore, the overall total workload shall be as follows;

  1. Postgraduate diploma shall carry a minimum of 24 credit units.
  2. Master’s degree shall carry a minimum 30 credit units.
  • Ph.D – a minimum workload of 45 credit units (inclusive of the credit earned at the masters level).
  1. PG lectures are seminar based.
  2. Written examinations for course work shall be conducted in accordance with the following procedures:
  3. Departments shall comply with the approved calendar for the conduct of all course examinations.
  4. Continuous assessment marks shall be included in the total examination marks and shall account for 30% of the aggregate marks in a course.
  5. Candidate who fail 50% or more of the courses taken within an academic year shall be required to withdraw from the postgraduate programmes for which they are registered.
  6. Candidate who fail less than 50% of the courses taken within a calendar year shall be required to carry over the particular course(s) once.
  7. Candidates who fail carryover course shall be required to withdraw from the postgraduate programmes for which they are registered.
  8. The pass marks of all written examinations shall be 50% the grading system applicable to all Faculties shall be as follows:
 Marks awarded (%) Letter Grade             Equivalent                Grade point
70 and above 60-69 50-59 Less than 50 A B C F Excellent                           5 Good                                 4 Pass                                   3  Fail                                   0

 Transfer of credits for coursework from other Universities shall be allowed only on the prior approval of Department, Faculty PG, Board, SPGS Board and Senate. In all such cases, the appropriate Department and faculty PG Boards shall determine whether or not any special written examinations are necessary in respect of the transferring candidates.

  1. The transfer of credits shall be allowed only in respect of course work.
  2. Except where an exemption has been approved by the Senate, all written examinations shall be as per the approved by external moderation.
  3. No postgraduate candidate shall proceed to the project stages of the programmes without having successfully defended his/her research/ project proposal.
  1. Not less than two supervisors for a masters and three for Doctorate study shall be appointed to constitute a supervisory committee for each postgraduate candidate; one of the supervisors should be external supervisor (where engaged) be an international scholar (outside Nigeria), in order to broaden the student’s horizon, encourage interdisciplinary research as well as internationalize University of Abuja University Post graduate programme.
  2. Supervisors shall be appointed by the relevant Department from the teaching/research staff of the University. Where it is necessary to use expertise external to the University of Abuja for student supervision, at least one member (preferably the chairman) of the supervisory committee must be a staff of the relevant Department.
  3. A postgraduate student’s opinion on who should be his/her major supervisor shall be respected (taking into consideration each supervisor’s load and specialization). This shall be taken into account when confirmation of the supervisors is being processed.
  4. The confirmation of the appointment of supervisors is subject to approval by the relevant departmental postgraduate studies committee, faculty postgraduate studies committee, Faculty postgraduate student’s board PGD board and senate. Submission should contain the name, rank, title address as well as the specialization of each supervisor.
  5. Each supervisor must possess the higher degree (or a higher academic degree) in the relevant area/specialization for which his/her candidate is registered.
  6. The chairman of the supervisory committee for a Doctoral candidate must be of the rank of senior Research fellow or above. Furthermore, it shall be on.
  7. Possess the relevant degree or demonstrate satisfactory research interest (i.e., leading author in a minimum of 3 relevant publications of the proceeding 3 year)
  8. Postgraduate teaching and supervision experience for at least two years and
  • Earlier serving on at least doctoral supervisory committee.
  1. The chairman of the supervisory committee for masters’ candidates shall:
  2. Possess the relevant degree or demonstrate satisfactory research interest (leading author in a minimum of 1 relevant publication in the proceeding 3 years).
  3. Postgraduate teaching and supervision experience for at least two year and
  • Earlier serving on at least 1 master supervisory committee.
  1. Irrespective of his/her academic position, a staff member of the university who is himself/herself a postgraduate student cannot serve as a supervisor.
  2. Each supervisor shall be required to supervise not more than ten students as the major supervisor.
  3. Among their other duties, supervisor shall.
  4. Be conversant with the nature of the student’s registration status so as to effectively guide his/her studies to a successful end within the allowable period of time;
  5. Advise and give guidance on the overall planning of the students’ course work and research/project, and make themselves readily available to the student for consultation at regular intervals throughout the duration of the programmes.
  6. Submits written reports to the SPGS Board, through the Faculty Boards whenever required. The format for such periodic progress reports shall be provided by the school of postgraduate studies.
  7. Informs the SPGS, through the department and the faculty Board, if and when any members of the supervisory committee is compelled by absence, illness or otherwise to relinquish his/her supervisory role,
  8. Initiate action, through the department and the faculty PG board, in keeping the SPGS board informed, if, at any time the student’s health, behaviour or work deteriorates or if his/her circumstances change in such a way as to adversely affect the postgraduate programme and,
  9. Determine when a postgraduate student shall commence his/her research work.
  10. Where a supervisor is proved to have been responsible for the delay in completion of a postgraduate study, he/she shall be either removed from the supervisory committee or the case forwarded to the University Disciplinary

The Head of Department must at all times take full responsibility for ensuring the competency, commitment and quality of supervisors and supervision.

  1. Dissertation shall refer to the report of the Masters research while Thesis shall refer to the report of a Doctoral work.
  2. The University of Abuja Format shall be maintained for official copies of projects reports, theses Dissertations.
  3. Complimentary copies (8) shall however bear the logos and any necessary designation symbolic of the collaboration and distributed viz.: 1 Copy to candidate, major Supervisor, Department, SPGS, Samuel Osaigbovo Ogbemudia Library and three copies to collaborating institution
  4. All reports, thesis and dissertations must be written in English or any other approved language.
  5. Candidates pursuing postgraduate studies by research and theses/dissertation shall be an orally examined by a panel of external and internal examiners approved by senate.
  6. Regarding candidates submitting project reports, their oral defense/seminar shall be an internal arrangement within the Department//Faculty, followed by moderation of the results by an approved external assessor.
  7. The credit load allocation for research/project report, thesis or dissertation shall be as follows;
  8. A postgraduate Diploma project report shall carry 6 credit units.
  9. A master’s research/dissertation shall carry a minimum of 12credit units.
  10. A Ph.D research/Thesis shall carry a minimum of 24 credit units
  11. At the time of submission of names of examiners, each department shall ensure that definite and appropriate titles of project reports/theses/dissertations are provided.
  12. At least six (6) weeks prior to the External/oral Examination, a Candidate must present soft bound copies of his/her draft project/report/theses/dissertation to the department for transmission to the SPGS and Examiners. Copies of draft or published articles emanating inform the university community.
  13. At least 2 weeks to any external/oral examination, the department shall communicate this information to the Dean of the corresponding Faculty, SPGS, members of the supervisory committee. The SPGS and the Department shall thereafter inform the University Community.
  14. At the end of each external/oral examination, the examiners shall in particular jointly recommend clearly whether or not, in their opinion, the work in all parts of the examination is of sufficient merit to justify the award of the relevant higher degree, or whether the candidate should be required to resubmit all or part of work for re-examination.
  15. Within the prescribed period, after each oral examination, the candidate shall effect the necessary correction and forward to the head of the department the corrected and certified bound dissertation/Theses for the presentation to senate, through the faculty postgraduate studies Boards and PGS Board.
  16. A candidate who is required to effect corrections in a project report/theses/dissertation shall be required to do so within a period of fourteen days (14) days for minor-corrections or six (6) calendar months for major corrections.
  17. Where a candidate required resubmitting himself/herself for re-examination, this shall be after 12 months from the date of the earlier examination subject to the maximum duration for such a programme.
  18. A candidate who fails the examination shall be withdrawn from the postgraduate programme.
  19. The Dean, SPGS shall append his signature to the appropriate number of copies of completes project reports/theses/dissertation only after senate has approved the result of the oral examination.
  20. For each completed project report / thesis / dissertation, a minimum of eight (8) signed copies shall be distributed viz.:
  21. University Library
  22. Departmental Library/ Reading room
  • Faculty library
  1. Postgraduate school
  2. Chairman, and members of the supervisory committee
  3. Student

  1. Course of study leading to various postgraduate Diplomas may be organized either on full-time or part-time.
Regular or week-end basis, depending on the nature of the programme.
  1. Postgraduate Diploma are based essentially on course work and a project report.
  2. Entry qualification are detailed under appropriate Faculties/Institutes.
  3. Holders of first degree with minimum of second-class honours are preferred.
  4. 3rd class degree is the minimum acceptable qualification.
  1. Programme of study study and research leading to Master degree are organized on a full-time regular or weekend basis by Department as approved by Senate.
  2. Candidate with the following qualification may seek admission and registration for Master degree programmes:
    • Holders of first degree of University of Abuja with first or second class honours or a pass for unclassified degrees.
    • Holders of equivalent qualifications from other Universities; where first degree are expressed in terms of a grade point system, the minimum grade point average acceptable for admission shall be 2.50 on a 4-point scale (or 1.75 on a 3-point scale or 3.00 on 5-point scale).
    • Holders of any other qualification which, together with relevant experience, are deemed by the Department, Faculty, School of Postgraduate Studies Board and Senate to be equivalent to (a) or (b) above.
  1. Whenever necessary, a Department may require a student to sit for a qualifying examination either before approval of his/her registration or at an appropriate stage of the course work or research.
  2. The candidate’s broad field of research shall be required for the purpose of registration in the first instance. The specific title of research shall, however, be made available to the PGS Board and Senate by the candidate Department along with the request for confirmation of the student’s admission at the end of the first semester of year of admission.
  3. After registration every student for the Academic Master degree shall purse the programme for not less than eighteen (18) calendar months before being examined for the degree.
  4. After registration every student for the Professional Master degree shall purse the programme on part-time basis for not less than twelve to eighteen (12-18) calendar months before being examined for the degree.
  5. However, in exceptional circumstances and on the recommendation of the appropriate Faculty and the SPGS Board, Senate may grant an extension of time totaling not more than eighteen (18) calendar months for both part-time and full-time students.
  6. Full-time Master students who fail to complete their degree within the period permissible in paragraphs 5 and 6 above shall be
  7. Master’s dissertation/Project report shall consist of the candidate’s own original work and formulation, subject to the following conditions.
  8. That reference to published and/or unpublished works should be made within reasonable limits and appropriately acknowledge in the body of the dissertation/project report.
  9. That the formulation and subject matter of the dissertation /project report shall not have been presented for a higher degree at this or may other Tertiary Education Institutions.
  10. Violation of this clause shall result in deregistration of the student.
  11. Candidates for master degree shall be examined by the following procedure:
  12. Written examination on the course work.
  13. An examination on the dissertation by a panel of External and Internal Examiners.
  14. In the case of a project, an internal Seminar followed by its external moderation shall suffice.
  1. Programme of study and research to M.Phil degree are organized as approved by Senate.
  2. This Programme serves primarily to bridge perceived deficiencies in Ph.D. applicants as well as those unable to complete their Ph.D. studies within the stipulated time. The specification depends on the student’s entry level.
  3. Candidates with the following qualification may seek admission and registration for M. Phil degree programmes:
  4. Holders of professional Master degree.
  5. Holders of Academic Master degree with CGPA of less than 3.50 (on a 5-point scale).
  6. Holders of Master’s degree in related specialization desiring PhD. Degree in the later specialization.
  7. Duration: 12-8months; 12 months possible Extension.
  8. The Faculty PG Board is to recommend for either M.Phil Award or Recommendation for Ph.D. study to the PGS Board.
  9. After registration, every full-time candidate for the M.Phil degree shall pursue the programme for not less than twelve (12) calendar months and not more than eighteen (18) calendar months before being examined for the degree.
  10. However, in exceptional circumstances and on the recommendation of the appropriate Faculty and the SPGS Board, Senate may grant an Extension of time totaling not more than eighteen (18) calendar months for both part-time and full-time students.
  11. Full-time master students who fail to complete their degree within the total period permissible in paragraphs 5 and 6 above shall be considered within from the progeamme.
  12. The M.Phil shall be by Course work. Upon successful completion of the programme, the Candidate’s result is approved by Senate and candidate obtains a Letter of Conversion from the SPGS to proceed with the Ph.D. programme.

Courses of study and/or research leading to the degree of Doctor of philosophy may be organized on a full-time or part-time basis as approved by senate.

  1. The following shall be eligible to seek registration for the degree of Ph.D
  2. Candidates who hold Academic master degree of University of Abuja
  3. Graduate of other recognized Universities who hold higher degree considered by the Faculty Post-graduate Studies Board, PGS Board and Senate to be equivalent to (a) above;
  4. Candidates with any other qualification which, together with relevant experience, are deemed to be equivalent to (a) or (0) above;
  5. Candidates for the Ph.D programme may other qualifying examination and / or undergo a probationary period not exceeding 12 months.
  6. After registration each full-time student for the degree of PhD shall pursue the programm for a minimum of twenty-four (24) calendar months and a minimum of thirty-six (36) calendar months for part-time students before being examined for the degree.
  7. After registration each full-time student for the degree of Ph.D shall pursue the programme for a maximum of thirty-six (36) calendar months while part-time students shall pursue the programme for maximum period of sixty (60) calendar months.
  8. Where a full-time candidate for the degree of Ph.D transfer from the status of registered Ph.D students under the effective date for the transfer shall be the original registration for the Ph.D degree, provided that such a student does not submit himself/herself for final examination in less than thirty-six (36) calendar months altogether.
  9. At the expiration of the period allowed, the PGS Board may approve the extension of the period of study by not more than a total of twenty four (24) calendar months for both full-time Ph.D student.
  10. Full-time and per-time Ph.D candidate who fails to complete their degree within the total period permissible shall be considered withdrawn from the programmmes.
  11. Candidates for the degree of Ph.D shall be examined on the basis of the following:
  12. Written examinations on course work and seminars;
  13. An examination on the Theses by a panel of External and internal Examiners.
  14. The theses shall consist of the candidates own original work and must comply with the following conditions;
  15. It must make a distinct contribution to knowledge and afford evidence of originality shown by the discovery of new facts, techniques, and processes or by the exercise of independent critical power.
  16. It must be satisfactory as regards literary presentation and must comply with the University of Abuja “Approved Guidelines for the preparation or projects/ dissertations/theses”

It must not have formed part of a thesis/dissertation presented for higher degree at this or any other Tertiary institution of learning. Violation of this clause shall result in deregistration of the student.